Foundational HR Resources
Your HR Mentor Retainer Account gives you access to core HR resources designed to help contractors put essential processes in place, eliminate guesswork, and maintain consistent standards across every job site. We help you build your foundations, including an Employee Handbook, Safety Manual, and required employee paperwork, to act as the cornerstone of your business and give you the structure and authority you need to be compliant and hold your team accountable.
See How Contractors Benefit From a Strong HR Foundation
Most trade companies start out with scattered forms, outdated documentation, and hiring practices that vary from one supervisor to the next. That’s simply what happens when you focus on doing the daily work. The trouble is that every HR problem gets harder without a strong foundation to support it. A termination is riskier without a handbook. An OSHA visit is worse without a written program and training records. A wage claim is harder to defend without consistent paperwork. Put the foundation in place and everything after it gets easier.
Build Your Company’s HR Foundation
Start With the Four Items That Every Contractor Needs
Your HR foundation is the set of documents and resources every contractor should put in place to make everything else work. Building these essentials is the first thing we do as part of your HR Mentor Retainer Account.
A custom Employee Handbook, an OSHA-compliant Safety Manual and monthly training program, managed SDS files, and full access to the HR Vault together give your team transparent, compliant, repeatable processes that prevent errors and reduce your risk of fines or lawsuits. These foundational materials are all designed with the realities of fieldwork in mind, so you and your crews get the right information at the right time.
All The HR Foundations Included With Your Account
Equip Your Team With Tools and Resources in the HR Vault
The HR Vault is an exclusive collection of tools, templates, documents, posters, and trainings that My HR Guy has developed and hand-picked for trades contractors. You and your crews get 24/7 access, and resources are updated regularly so you’re always working from the current version. Within the HR Vault you’ll find best-practice templates for every stage of employment:
Job descriptions and interview forms
Offer letters and background check authorizations
Onboarding checklists
Write-ups and evaluations
Termination packets
Your HR Vault also holds your safety and HR training library, plus a private company section where you can store your Employee Handbook, Safety Manual, and SDS files, so the office and the field are always working from the same current documents.
Strengthen Your Accountability With a Custom Employee Handbook
Your handbook is written for your company—your trade, your state, your policies—not adapted from a generic template. We ensure it includes all the required policies and addresses the issues that actually cause disputes in your industry: company vehicle use, on-call and travel time, tool allowances, attendance, drug and alcohol policies, and progressive discipline. We offer best-practice advice as we help you formalize and customize how your company runs, and we deliver a handbook written in plain English so your supervisors can apply it without calling a lawyer. Plus, we work with you to update your handbook as laws change in the states where you operate, or as your business practices adjust over time.
Reduce Workplace Risk With an OSHA-Compliant Safety Manual and Training Program
You will receive an OSHA-compliant Safety Manual, written in easy-to-understand language, documenting the specific hazards your employees face rather than a long list of generic policies in legalese. Along with your personalized Safety Manual you get OSHA-aligned safety content—monthly training topics, materials, and documentation—so you can hold real toolbox talks to keep your crews safe, plus you have the resources to prove to any auditor that these trainings really happened. Because contractors face elevated risk in high-hazard trades, these tools give you the fundamental safety resources needed to protect employees and reduce exposure to violations.
Protect Your Crew With SDS File Creation and Management
Every chemical your employees use needs a safety data sheet (SDS), and OSHA expects you to produce these sheets on request at the time of an inspection. Most contractors have some of them, somewhere. We build your SDS file from the products that your crews use, provide it electronically so both office and field staff have easy access, and update your files as the products on your trucks change. To help you stay compliant, we double-check that you don’t miss any hazardous material in your operation. When an inspector or an employee asks for a safety data sheet, you know exactly where it is.
Rely on Automated Regulatory Updates and Required Posters
The HR Vault houses the federal and state forms and posters you’re legally required to use—I-9s, tax forms, and labor law posters for all 50 states plus DC—along with required notices and HR forms. They’re updated as laws change, so you always have access to the current version without having to track new regulations yourself.
This automated update system, which includes weekly notifications when new materials are added, prevents outdated forms from becoming a compliance problem and ensures your documentation remains inspection-ready.
Stay Informed With Monthly HR and Safety Guidance
Each month you’ll receive practical HR tips and reminders on the issues contractors encounter most often, along with safety training resources to help you meet OSHA standards. This foundational HR information helps you stay proactive rather than reactive, and makes it easier to stay ahead of emerging risks and reinforce best practices. Everything is posted to the HR Vault for your future reference.
Get HR Expertise Without Hiring In-House
HR Mentor Retainer Account
Everything on this page comes with your HR Mentor Retainer Account: your Employee Handbook, Safety Manual and monthly training program, SDS files, and full access to the HR Vault. They’re kept up to date as laws change, so you’re never the one having to track whether your state passed yet another rule. You also get a Virtual HR Inspection that tells you exactly where your company stands today, and unlimited on-call access to real HR professionals, so when a termination, a wage question, or an injury lands on your desk, you have someone to call before you act. With a team of HR mentors at your side, you build operational stability and confidence at every level of leadership.
The HR Mentor Retainer Account is always month-to-month, with no long-term contract.